Digital Vehicle Inspection Forms
Checklists, Pass-Fail, and Filling out PDFs.
The days of pacing around a vehicle with a clipboard and scribbling notes of fluid levels, tire pressures, and cosmetic blemishes are long forgotten. However, a digital inspection form can make life easier and is helpful whether you need to manage a commercial fleet, your personal Uber or Lyft vehicle, or even a pre-trip check on the family car. So instead, create an efficient inspection form for your Ipad, Android tablet, or mobile device with the tools in the Fastfield app. In addition, here are a couple of inspection tips you can follow:
Create a Maintenance Checklist
The first step to creating your inspection form is to incorporate a checklist. You will need to outline the essential items identified and examined during the inspection for this list. Your vehicle inspection requirements can vary state by state or organizationally. In general, checklists will reduce input errors and increase the likelihood of accurate data collection.
For example, Multi-Point Inspections are the most extensive inspection standard. They are commonly used by car manufacturers and automotive businesses in buying and selling vehicles. The Multi-Point Inspection is the most thorough process to inspect a car. It is identified by how many points are checked on the vehicle and generally the more items on the list directly correlates to a more conducive and accurate inspection. This can range from a 100 item checklist to a 250 point check and upwards. You may only need 15- 30 items on your checklist depending on your needs. Your checklist may be longer for if you are working in the realm of preventative maintenance.
(Traditional Multi-Point Inspection Checklist)
Before getting into items like the windshield wipers, transmission fluid levels, and tread depth of the tires, start by collecting the basics, such as the owner's information and vehicle details. For instance, the vehicle’s make, model, color, and mileage can be quickly recorded using numeric or text data input fields. If working with client vehicles, take down the owner's name, email address, and phone number.
Using Binary Data in Inspections
Yes/No and Pass-Fail Parameters
Understand the limits and conditions of the data you record and determine what checklist items can simply be recorded in binary data, such as pass/fail or yes/no. Next, try incorporating logic and rules to your inspection form by conditionally showing fields or sections in forms based on the input. For example, when an item fails a check, in this instance the fluid levels did not pass, once it is marked as a failure it will prompt a comments section and a photo section to be recorded. If the item passes no action is triggered and the comment and photo fields stay hidden.
Next, you can get into all mechanical details such as suspension, brake fluid, and other engine components.
Finally, with a digital vehicle inspection form, you now gain the ability to record photos, attach comments and add drawings. Again, this rich-media capture would be nearly impossible with a paper form and traditional processes.
After all steps have been completed, a simple way to finalize an inspection is to certify the job is complete with an acknowledgment field and an inspector's electronic signature. This can help ensure the review is completed in total and no job is left incomplete.
Filling Out PDFs and Sending Reports
Inspection results will need to be passed on for further review either sent to a client's email address or stored for archival purposes. With Fastfield Forms, there are various ways to get this report into the next person's hands. For example, suppose you are filling out an inspection form, and something failed the inspection. In that case, you could use that inputted data to automatically send a repair form over to your maintenance team to handle the issue. Another helpful workflow action is to review a completed form and edit it before the form is finally submitted. If you want multiple users to fill out the form in different stages, you can "pass" the document along to users as they complete their sections.
After your inspection is complete, you might wonder what the final report will look like? Well, you can take your existing PDF and create a digital fillable PDF with the FastField Report Builder.
Vehicle Inspections With FastField
Once you have signed up for a trial, log in to the FastField Portal. Next, you can download the Sample Vehicle Inspection Form or start building your own inspection form from scratch by adding items to your checklist in the FastField Form Builder by mimicking your original document.Use Fastfield Form Builder to copy the format of your paper inspection forms by clicking and adding input fields. In addition, you may often find that you can modify and improve your current form with some of the conditional logic, workflow, and streamlined tools FastField offers.